Project Coordinator

Location: York

Salary: £33,000 to £37,000

Basis: Permanent, full-time (37 hours per week)

    We have a great opportunity for an exceptional individual to join us as a Project Coordinator and be part of a world leading organisation supporting STEM education across the UK.

    Responsible for the coordination of an appropriate, continually improving portfolio of projects and programme activity for STEM Learning, which impacts positively on young people, schools/colleges, teachers/support staff and – ultimately - the UK economy.

    The Project Coordinator will work with teams across and beyond the organisation to provide best practice project and contract management support. The Project Coordinator will also contribute to cross-cutting activities which ensure that best practice contract and project management is seamless across STEM Learning. This will ensure:

    1. the effective management and integration of programmes and associated contracts;
    2. best practice in project management and delivery;
    3. effective business support services – this includes compliance, monitoring, performance, quality and internal and external reporting.

    This is a crucial service, ensuring STEM Learning is able to continue to build its reputation for success based on:

    1. meeting funders expectations in terms of the quality of the educational support services it delivers
    2. proven impact of interventions
    3. value for money
    4. high quality governance
    5. trust
    6. a continuous cycle of improvement.

    The Role

    The Project Coordinator will provide the highest standard of project and programme management expertise to drive the delivery and ongoing development of STEM Learning’s portfolio of programme and project activity.

    This will be achieved through:

    • Providing high quality project management across all aspects of the portfolio of support and cross project activities, working with appropriate colleagues (both internal and external) to ensure that activities achieve appropriate targets – particularly in terms of impact, quality, Value for Money and agreed timelines.
    • Being responsive and proactive in identifying risks and opportunities, working with colleagues and partners to agree appropriate actions to support effective operational delivery.
    • Driving efficiencies across the business and beyond, to ensure a ‘joined-up and simple’ offer to schools and colleges. Focus first and foremost on achievement of impact and satisfying funder needs.
    • Driving the financial eco-system across our delivery infrastructure – both in York and out of York - to achieve a sustainable approach to our programmes.
    • Working with internal and external colleagues, drive and stimulate engagement of schools, colleges, teachers and other educators with our programmes to improve outcomes for young people, teachers/support staff and schools/colleges.
    • Organising and monitoring inter-connected projects, working with others to ensure appropriate data collection, management and analysis relating to activities, to evidence impact, provide timely and accurate reporting, and support decision-making.
    • Effective matrix management and coordination of delivery plans in line with programme requirements, working closely with a variety of teams across STEM Learning and external partners.
    • Line manage staff as appropriate, engendering a culture of professionalism and project management at the highest level which ensures that KPIs are met or exceeded;
    • Drive a culture of continuous improvement across the team and wider organisation, which guarantees efficient and effective professional project and programme management functions, whilst maintaining and further increasing effectiveness and impact.
    • Ensure that all teachers, support staff, schools and colleges are aware of, and able to benefit from, appropriate, effective and high quality STEM professional development, resources and careers support – including accreditation.

    Key Challenges Faced in the Role

    • Need to work effectively and collaboratively with a range of colleagues (in a matrix structure) and stakeholders across and beyond the organisation, managing expectations, delivery of programme KPIs, and financial obligations;
    • Need to work effectively and collaboratively with schools, colleges, teachers, and employers across STEM Learning’s network and programmes;
    • Need to work effectively and collaboratively with external stakeholders and partners including regular communication with remote colleagues;
    • Balancing priorities and resources to achieve optimum results;
    • Time management and dealing with competing priorities and pressures – ability to manage own workload and that of your team where appropriate;
    • Influencing the culture of STEM Learning so that it becomes proactive and agile in its development of projects and programmes;
    • Able to respond quickly and effectively to opportunities, whilst maintaining and continuing to grow impact, value for money and reputation.

      Our Ideal Candidate

      Education: Honours degree or equivalent plus relevant professional experience and qualifications;

      Experience: Minimum 4 years’ experience in a project management role including management of staff or external contractors and customer relationship management at all levels;

      Experience of data management and analysis, including its use to support business planning and reporting;

      Competencies: Good written and oral communication skills with excellent attention to detail. High levels of interpersonal and communication skills with a positive and enthusiastic manner and ability to effectively communicate across all levels of the organisation. Advanced IT skills.

      Personal Qualities: Solution focussed. Ability to think analytically and practically. Ability to prioritise conflicting demands and work to strict deadlines. Ability to work on own initiative and as part of a team.

      Other: The role holder will be required to undertake some UK travel and occasional overnight stays. Flexibility of working hours will be required to meet the demands of the role at key times.

        About Us

        The National STEM Learning Centre & Network is a key UK resource for supporting STEM teaching and learning through provision of resources, on-line and physical networking and communities and partnership with a wide range of organisations and individuals. This includes driving forward on-going development of the STEM Ambassadors and STEM Clubs programmes alongside subject-specific support for all involved in teaching STEM subjects to young people.

        This role is instrumental in ensuring that schools and colleges are able to benefit from the subject-specific STEM support provided by STEM Learning, which meets local and regional needs, alongside addressing national priorities. It is a key role which will bring huge benefits to the organisation in the short and long term.

        This role plays a crucial role in ensuring that the Centre and Network continue to provide world-leading support to STEM educators and exceed the expectations of funders and other stakeholders. This role is instrumental in ensuring that all colleagues – internal and external - are aware of and benefit from high quality programme and project management tools which provide efficiencies and quality assured support.

        Our Benefits

        • 30 days holidays plus bank holidays
        • Access to a fantastic pension scheme, where employer contributions are currently 21.4%
        • Access to a salary sacrifice and staff benefits scheme including cycle to work scheme; health cash back plans; free eye tests; discounted vouchers
        • A comprehensive employee assistance programme

        Next Steps

        To Apply

        Please submit:

        • Your up-to-date CV, including your full postal address, email and contact telephone number.
        • A covering letter (no more than the equivalent of 2 sides of A4) explaining your interest in the role and where you saw it advertised.
        • Contact details of two referees, including your current/most recent employer (please note, references will not be approached without your permission).

        There is no closing date for this appointment; applications will be reviewed on an ongoing basis so early applications are recommended.